Privacy Policy

Effective Date: August 3, 2026

Introduction

Decypher (“Decypher,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.decypher.com, communicate with us electronically, or apply for employment through our online systems.

By using our site or submitting information, you agree to the terms of this Privacy Policy.

Information We Collect

We collect information to operate effectively, respond to inquiries, process applications, and improve our services.

Information you provide directly may include:

  • Name, email address, phone number, and mailing address
  • Resume, credentials, and employment history (for job applicants)
  • Professional licenses, certifications, and references (if applying for clinical roles)
  • Company or organizational details (for contracting or partnership inquiries)

Information collected automatically may include:

  • IP address, browser type, operating system, and device information
  • Pages viewed, links clicked, and website navigation data
  • Session data collected via cookies or analytics tools (e.g., Google Analytics)

How We Use Your Information

We use the information we collect for legitimate business purposes, including:

  • Responding to inquiries or requests for information
  • Processing employment applications and verifying credentials
  • Communicating about partnership, contract, or business opportunities
  • Operating and improving our website and user experience
  • Complying with legal, regulatory, and contractual requirements

We do not sell or rent your personal information to third parties.

How We Share Your Information

We may share your information only when necessary, such as:

  • With service providers who help us manage recruiting, credentialing, or IT systems (bound by confidentiality and security agreements).
  • With government or contracting entities when required to verify credentials, respond to audits, or perform under contract.
  • To comply with legal obligations, enforce policies, or protect our rights and property.

We do not disclose your personal information for marketing or unrelated purposes.

Cookies and Tracking Technologies

We may use cookies, web beacons, and analytics tools to understand how visitors interact with our website and to improve usability.

You can adjust your browser settings to refuse cookies or alert you when they are being used.
However, disabling cookies may affect some website functionality.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, loss, misuse, or alteration.

These include encryption, secure data storage, and access controls consistent with federal contractor standards.

While we strive to protect your information, no electronic system is 100% secure, and we cannot guarantee absolute security.

Retention of Information

We retain personal information only as long as necessary to:

  • Fulfill the purpose for which it was collected,
  • Comply with legal and regulatory requirements, or
  • Maintain business and audit records consistent with federal contract obligations.

When information is no longer required, it is securely deleted or anonymized.

Links to Other Websites

Our website may include links to other organizations, partners, or resources.
Decypher is not responsible for the content, security, or privacy practices of external websites.

We encourage you to review the privacy policy of any linked site before providing personal information.

Employment Applications and Credentialing

If you apply for a position with Decypher, we may collect and process personal and professional information necessary for recruiting and credentialing.

This data may be shared only with authorized internal staff and credentialing partners to verify qualifications and compliance with applicable client, government, and federal requirements.

Your Privacy Choices

You may contact us to:

  • Update or correct your personal information
  • Request a copy of your data (where applicable)
  • Ask us to delete your information (subject to contractual or legal retention requirements)

To make a request, contact us using the information below.

Children’s Privacy

Our website is not directed toward children under 13, and we do not knowingly collect personal information from them.

If we become aware that we have inadvertently collected such data, we will delete it promptly.

HIPAA Notice

Decypher does not collect or store Protected Health Information (PHI) through this website.

Any patient or clinical data handled as part of contract performance is managed under strict HIPAA compliance protocols and secured within separate, government-approved systems.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technologies, or regulatory obligations.

Revisions will be posted on this page with an updated effective date.

Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact:

Decypher
Attn: Compliance & Privacy Officer
1020 NE Loop 410, Suite 360
San Antonio, TX 78209
Email: orvis.meador@decypher.com
Phone: (210) 735-9900

Federal Compliance Statement

Decypher complies with all applicable federal privacy, security, and nondiscrimination requirements, including:

  • HIPAA (Health Insurance Portability and Accountability Act)
  • FAR/DFARS data protection clauses
  • EEOC and OFCCP employment regulations